Administrative Assistant

GC Investment Management

1d•Onsite

About The Position

The Administrative Assistant is responsible for the day-to-day oversight and operation of the St. Thomas Office with a primary focus on facilities management, vendor coordination and maintaining a well-functioning, professional work environment. This role requires a high level of ownership, responsiveness and attention to detail and the ability to manage multiple priorities in a dynamic, fast-paced office setting. This is an in-office role requiring on-site presence 5 days a week and may require occasional early morning, evening or weekend time in the office.

Requirements

Bachelor’s degree required
At least 3 years of administrative, office management or facilities experience
Strong organizational and operational skills
Excellent verbal and written communication skills
Proficiency in Microsoft Office, particularly Word and Excel
Strong attention to detail
Ability to take ownership and proactively resolve issues
Driver’s license and access to a vehicle required
Demonstrated ability to effectively leverage AI tools in day-to-day work, with strong critical thinking to assess accuracy, limitations and appropriate use of AI generated outputs
Enthusiastic about working in office and creating a Gold Standard hybrid work culture

Responsibilities

Providing administrative support to senior leaders
Serving as front-facing representative of the office
Managing general clerical activities (e.g., printing, copying, filing and mail)
Assisting with team events and office initiatives
Overseeing daily office operations and facilities management
Serving as primary point of contact for landlord and building management
Managing third-party vendors including cleaning, maintenance and food delivery
Maintaining office infrastructure including common areas and equipment
Coordinating with Technology Solutions on equipment and onboarding logistics
Monitoring and managing office and kitchen inventory
Supporting office readiness for meetings and visitors
Running local errands as needed (e.g., office supplies, food pantry items, picking up lunch for the office)