Administrative Assistant

Aston Carter•Portland, TN

9d•$22 - $24•Onsite

About The Position

The Administrative Assistant / Front Desk Coordinator provides friendly, dependable, and organized administrative support in an on-site office attached to a manufacturing facility. The role is the primary point of contact at the front desk, greeting employees, visitors, vendors, and guests; assisting with building access and employee badges; and supporting plant and office teams with clerical and administrative tasks. The position uses Microsoft Office applications to prepare and maintain documents, presentations, communications, and records, including inventory-related data. It also supports workplace logistics such as lunch orders, meetings, small events, supplies, and front office organization, along with light HR-related administrative activities as needed. The role calls for someone who can work independently, communicate professionally, stay organized, and adapt as priorities change. Responsibilities may expand into inventory, HR, and plant administration as business needs evolve. The job is a contract position based in Portland, Tennessee, with potential to transition to a permanent role as business needs and approvals allow. It is fully on-site, Monday through Friday, in a professional office setting connected to a busy manufacturing operation. The pay range is $22.00–$24.00 per hour. Eligible benefits may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; an HSA; transportation benefits; an Employee Assistance Program; and time off or leave.

Requirements

Previous experience in administrative support, reception, office support, or a similar role is preferred.
Proficiency with Microsoft Office, including working knowledge of Word, Excel, PowerPoint, and Outlook.
Strong organizational skills and ability to manage multiple responsibilities and shifting priorities.
High attention to detail and accuracy with badges, documents, spreadsheets, inventory information, and administrative records.
Professional, friendly, and clear verbal and written communication skills.
Dependable attendance and punctuality, and ability to work on-site Monday through Friday.
Comfort working at a front desk and interacting with employees, visitors, and vendors.
Ability to work independently, take initiative, and handle varied office and plant administrative tasks.
Strong multitasking ability and flexibility to shift priorities as needs arise.
Comfort with a broad administrative role that may grow to include inventory and light HR support.

Nice To Haves

Bilingual English/Spanish skills.
Experience in a manufacturing or industrial environment.
Customer service or front desk experience focused on providing a friendly, professional first impression.
Interest in learning new systems, processes, and responsibilities as the organization grows.
Desire for long-term growth and motivation to build a career, learn the business, and pursue internal promotion opportunities.

Responsibilities

Serve as the primary front desk contact and greet employees, visitors, vendors, and other guests.
Assist with printing, issuing, and distributing employee badges and manage building access support.
Provide general administrative and clerical support to plant and office teams.
Maintain, update, and format PowerPoint presentations and other business documents.
Use Microsoft Word, PowerPoint, Excel, and Outlook for document creation, information maintenance, and daily communications.
Enter inventory-related data and maintain accurate records as responsibilities expand.
Order lunches and coordinate office needs, meetings, and small events.
Coordinate workplace needs such as supplies, front office organization, and basic facility-related requests.
Provide light HR administrative support, including document handling, scheduling, and recordkeeping, as needed.
Keep the reception area professional, welcoming, and organized.
Respond to day-to-day administrative requests across departments and adapt to changing business needs.
Take on additional administrative responsibilities as the role grows, including inventory, HR, and plant administration support.
Communicate clearly and professionally with employees, vendors, and visitors.
Prioritize multiple tasks and shift focus as needs change.
Maintain dependable attendance and punctuality to support front desk coverage and on-site operations.