Administrative Assistant - Patient Services Gastroenterology & Orthopedics

Cincinnati Children's

13d•$21 - $26•Onsite

About The Position

The Administrative Assistant supports Patient Services for Gastroenterology and Orthopedics. The role coordinates department-wide work with internal and external constituents and provides administrative support across scheduling, communication, technology, writing and editing, and financial and human resources processes. Duties include coordinating meetings, appointments, events, and physical moves; handling requests and troubleshooting problems; preparing and editing documents and communications; supporting payroll, budget tracking, and account reconciliation; and facilitating personnel processes.

Requirements

High school diploma or equivalent.
At least 2 years of work experience in a related job discipline.

Nice To Haves

Experience with UKG.

Responsibilities

Schedule and coordinate conferences, meetings, interviews, and appointments; independently resolve scheduling conflicts and anticipate scheduling problems.
Coordinate conference calls, teleconferences, and video conferences.
Perform advanced library searches using electronic resources.
Coordinate physical moves and work with outside vendors.
Plan and oversee special events, programs, conferences, and symposiums.
Set up, operate, and maintain office equipment.
Research information along well-defined paths and respond to a variety of requests.
Serve as a resource on department policies and processes; work with other departments, external agencies, and vendors; troubleshoot problems and propose solutions.
Use software applications to create and edit workbooks, documents, and presentations; use departmental software to organize information; produce database queries and review data for variances.
Produce well-written notes, documents, and communications; transcribe medical dictation; take meeting minutes and format them for final review.
Compose and edit correspondence, reports, and proposals.
Review, prepare, and submit grant materials to meet submission requirements.
Type, format, and submit scientific manuscripts and journal reviews; provide manuscript and reference support.
Complete and process forms, documents, and reports; collect and electronically submit departmental payroll information and act as a payroll liaison.
Compile information and enter departmental budget and expense-tracking data; assist with HR forms and account reconciliation.
Validate submitted information, resolve discrepancies, and liaise with Human Resources Management Services to facilitate personnel processes.