Automotive Administrative Assistant - Sales and Finance

Sponsler Donley Ford Ashland • Ashland, OH

3d

About The Position

Sponsler Donley Ford of Ashland is hiring an organized, motivated, and tech-savvy Administrative Assistant to support its Sales and Finance departments. The role involves vehicle deal and finance paperwork, lender follow-up, transaction tracking, inventory documentation and online listings, social media and marketing support, and general office administration. Dealership experience is not necessary; training is available for someone with a positive attitude, strong work ethic, attention to detail, and willingness to learn. The position is in Ashland, Ohio, pays $18–$20 per hour, and is listed at 30–40 hours per week.

Requirements

• Motivated and takes initiative.
• Organized with strong attention to detail.
• Comfortable using computers and technology and learning new software.
• Familiar with Microsoft Office, especially Excel.
• Comfortable with social media and creating content.
• Good communication and multitasking skills.
• Dependable, positive, and willing to learn.
• Able to work independently and as part of a team.

Nice To Haves

• Previous office or administrative experience.

Responsibilities

• Assist with vehicle deal paperwork and finance documentation.
• Coordinate vehicle funding and follow up with lenders.
• Track outstanding paperwork and funding requirements.
• Maintain sales logs and transaction records.
• Prepare sales reports and performance tracking.
• Process and submit incentive claims.
• Assist with wholesale vehicle transactions and paperwork.
• Maintain inventory records and vehicle documentation.
• Help merchandise inventory with photos, descriptions, pricing, and online listings.
• Keep online vehicle listings accurate and up to date.
• Assist with creating and posting social media content.
• Help promote vehicle inventory, dealership events, and special offers.
• Contribute ideas to the dealership’s online presence and marketing efforts.
• Maintain organized electronic and physical files.
• Assist with daily office operations.
• Communicate with lenders, vendors, and dealership staff.
• Help keep paperwork, reports, and processes on track.
• Provide assistance wherever needed.

Benefits

• 401(k) with employer match.
• Health insurance.
• Dental insurance.
• Vision insurance.
• Life insurance.
• Supplemental insurance options.
• Employee discounts.
• Training and professional development.
• Supportive team environment.
• Opportunity to build a career.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed