Administrative Assistant

McMurry University•Abilene, TX

21d

About The Position

The Administrative Assistant provides comprehensive administrative support to the Vice President of Enrollment Management and helps ensure the smooth day-to-day operations of the Enrollment Management office. The position supports initiatives related to student recruitment, application processing, and overall enrollment goals, and requires professionalism, discretion, and strong organizational abilities.

Requirements

Associate’s degree or equivalent administrative experience.
At least 2 years in a professional administrative or office support role.
Proficiency in Microsoft Office Suite and scheduling tools such as Outlook and Teams.
Excellent communication, time management, and multitasking skills.

Nice To Haves

Bachelor’s degree.
Experience in higher education or student services.
Familiarity with CRM systems.

Responsibilities

Manage the Vice President’s calendar, schedule meetings, and coordinate travel logistics.
Draft, edit, and prepare reports, presentations, and official communications.
Organize and maintain digital and paper records and files.
Process invoices and purchase orders, and track departmental budgets.
Serve as a liaison between the Vice President and internal and external stakeholders.
Assist with preparing and coordinating admissions events and meetings.
Maintain current contact lists and communication flows with prospective students, staff, and external partners.
Monitor deadlines, projects, and initiatives and ensure timely follow-up.
Field calls and email inquiries on behalf of the Vice President.
Prepare briefing materials for meetings and presentations.
Coordinate meetings and share updates in support of cross-departmental initiatives.
Assist in compiling enrollment data and updating internal dashboards.