Administrative Assistant - 5226

BronxWorks•Bronx, NY

21d

About The Position

BronxWorks is hiring an Administrative Assistant to support the SNAP-Ed team and the agency. The role provides administrative and clerical support while also assisting with SNAP-Ed programming, including farm stands, healthy retail interventions, nutrition workshops, community outreach, and recruitment. The assistant handles program purchasing and reimbursement documentation, maintains inventory and records, troubleshoots purchasing and delivery issues, and supports visitors and callers. The position requires full COVID-19 vaccination and includes physical tasks such as prolonged computer use, standing, walking, sitting, climbing stairs, bending, and occasionally lifting or moving items up to 10 pounds.

Requirements

High school diploma or equivalent credentials required.
Proficiency in English required.
Strong oral and written communication skills.
Strong time-management and organizational skills.
Proficiency in Microsoft Office suite/Office 365 and other standard business technology.
Full vaccination against COVID-19 is a condition of employment.
Ability to use a computer for prolonged periods.
Ability to occasionally lift and/or move up to 10 pounds.
Ability to stand, walk, or sit for long periods of time.
Ability to climb five flights of stairs.
Ability to bend and retrieve objects and/or documents.

Nice To Haves

Associate degree preferred.
At least one year of administrative work experience preferred.
Proficiency in a second language preferred.
Experience working as part of a team preferred.
Values cultural awareness in a multi-ethnic community.

Responsibilities

Provide administrative support to the SNAP-Ed team and BronxWorks Agency.
Assist the PSE Program Coordinator with operating farm stands and implementing BronxWorks Healthy Retail bodega interventions.
Assist Nutrition Educators with workshop preparation and planning.
Attend community events to conduct SNAP-Ed promotion, outreach, and workshop recruitment.
Use Nexonia to process program purchases and staff reimbursement submissions and follow up on them.
Maintain and organize supporting documents, including original receipts, packing slips, and invoices.
Maintain a monthly inventory log of purchased, transferred, damaged, or discarded items.
Troubleshoot purchasing, vendor, and delivery issues and take corrective action in a timely manner.
Provide clerical support, including ordering supplies, filing, scanning, word processing, and photocopying.
Answer telephone calls, take messages, and direct calls to appropriate parties.
Welcome and greet visitors, program participants, and clients.
Report to and meet with the supervisor monthly.
Complete program reports monthly or more frequently as required.
Perform additional duties as assigned by the supervisor.