Administrative Assistant- Center for Complex Medicine

University Physicians' Association • Knoxville, TN

4d

About The Position

UT Hospitalists (Center for Complex Medicine) is seeking an enthusiastic, qualified, organized, dependable, and proactive Administrative Assistant to support the leadership team. The position coordinates meetings and communications, maintains key administrative processes and department resources, and assists with selected projects and reporting. The ideal candidate works independently with little supervision and is flexible, resourceful, self-motivated, and efficient, with expert written and verbal communication skills and strong decision-making ability.

The role includes coordinating calendars, meetings, department communications, staff events, and recurring responsibilities; maintaining shared documents and department resources; supporting routine data tracking and reporting; preparing and proofreading materials; assisting with projects and process improvements; and providing general administrative support and office cross-coverage as needed. The position follows a Monday–Friday schedule.

Requirements

• Experience providing administrative support in a fast-paced environment.
• High emotional intelligence and a pleasant demeanor, with exceptional interpersonal skills.
• Accept and adjust quickly to constructive feedback.
• Ability to take initiative while working with minimal oversight.
• High level of professionalism and ability to maintain sensitive and confidential information.
• Comfort coping with constant interruptions.
• Physically able to manage interruptions several times throughout the day.
• Organized, detail-oriented, and able to manage multiple complex tasks.
• Proficiency in Microsoft Office applications, including Outlook, PowerPoint, Excel, and Word.
• Expert written and verbal communication skills and strong decision-making ability.

Responsibilities

• Coordinate calendars and meetings, including scheduling, room reservations, agendas, materials, minutes, and follow-up.
• Track action items, deadlines, committee schedules, and other recurring department responsibilities for the administrative team.
• Coordinate department communications and reminders for physicians, APPs, administrative staff, and hospital partners.
• Maintain shared documents, Teams/SharePoint/OneDrive files, calendars, policies, contact lists, and other resources.
• Support routine data tracking and reporting and assist with preparing and proofreading presentations, reports, and meeting materials.
• Coordinate staff meetings, lunch-and-learns, leadership retreats, town halls, recognition activities, and other department events.
• Support selected projects by organizing information, timelines, assignments, and follow-up; help improve and standardize recurring processes.
• Provide general administrative support and cross-coverage for the office as needed.

Benefits

• Full benefits package, including PTO, sick leave, medical, dental, vision, short-term disability, long-term disability, and life insurance.
• 401(k) with company match and immediate vesting.
• Monday–Friday schedule with evenings and weekends free.
• Positive, team-focused environment.
• Opportunity to work alongside providers who value teamwork, communication, and quality patient care.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed