Administrative Assistant, Pulmonary Medicine

Cincinnati Children's

6d•$21 - $26

About The Position

The Administrative Assistant supports the Pulmonary Medicine department’s Upper Airway Center at Cincinnati Children’s. The role coordinates meetings, appointments, events, and conferences; provides departmental communication and technology support; prepares and edits written materials, including medical dictation and scientific manuscripts; and assists with payroll, budget tracking, account reconciliation, and human resources processes. The work typically has department-wide impact and involves coordination with internal and external constituents.

Requirements

High school diploma or equivalent.
At least 2 years of work experience in a related job discipline.

Responsibilities

Schedule and coordinate conferences, meetings, interviews, and appointments, independently resolving scheduling conflicts and anticipating scheduling problems.
Coordinate conference calls, teleconferences, and video conferencing.
Perform advanced library searches using electronic resources.
Coordinate physical moves, work with outside vendors, and plan and oversee special events, programs, conferences, and symposiums.
Set up, operate, and maintain office equipment.
Research information and respond to requests; serve as a resource on department policies and processes.
Work with other departments, external agencies, and vendors; troubleshoot problems and propose solutions.
Use software applications to create and edit workbooks, documents, and presentations; organize information using departmental software; produce database queries and review data for variances.
Prepare notes, documents, and communications; transcribe medical dictation; take and format meeting minutes.
Compose and edit correspondence, reports, and proposals.
Review, prepare, and submit grant materials; type, format, and submit scientific manuscripts and journal reviews; provide manuscript and reference support.
Complete and process forms, documents, and reports; collect and electronically submit departmental payroll information and liaise with payroll.
Compile information and enter departmental budget and expense-tracking data; assist with HR forms and account reconciliation.
Validate submitted information, resolve discrepancies, and liaise with Human Resources Management Services to facilitate personnel processes.