Administrative Assistant II , Center for Advanced Dental Education

Saint Louis University • SLU Saint Louis, MO

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About The Position

The Administrative Assistant II provides administrative and operational support for Saint Louis University’s Center for Advanced Dental Education (CADE). The role coordinates academic program support, student and resident records, course and curriculum updates, event planning, financial processing, and day-to-day office operations. It works with residents, faculty, staff, student workers, campus partners, and other university departments to support academic and operational needs. The position also supervises approximately three to four student workers and handles confidential student, resident, academic, and departmental information with discretion and accuracy.

Requirements

• High school diploma.
• Three years of administrative support, academic support, clerical, or related work experience.
• Knowledge of university academic, administrative, and student support processes.
• Strong organizational, time management, and follow-through skills.
• Verbal and written communication skills.
• Ability to maintain accurate records, enter grades, update databases, and manage academic or program information with attention to detail.
• Proficiency with Microsoft Office and Excel.
• Ability to coordinate events, manage logistics, and work with campus partners.
• Ability to supervise and direct the work of student staff.
• Ability to handle multiple priorities, meet deadlines, and remain available and responsive during regular business hours.
• Ability to maintain confidentiality.

Nice To Haves

• Associate’s degree.
• Experience working in a university or academic environment.
• Familiarity with SLU systems, academic processes, resident or student support, event coordination, Workday, SLATE, Canvas, and Microsoft Office.
• Experience with Workday, SLATE, and/or Canvas.

Responsibilities

• Provide administrative support for CADE’s day-to-day operations and coordinate academic, operational, and office support needs with residents, faculty, staff, student workers, and campus partners.
• Maintain and update academic and program information, including course catalog details, class updates, curriculum-related records, Canvas information, SLATE records, and grade-entry support.
• Coordinate graduation ceremonies and department events, including two annual graduations in June and December, the CADE picnic, CPR classes, meetings, and other program activities.
• Process and track reimbursements, Workday Finance transactions, service requests, supplies, and related documentation.
• Liaise with housekeeping, facilities, and other university departments to submit, coordinate, and follow up on service requests and operational needs.
• Supervise approximately three to four student workers and assign tasks related to office operations, event setup, and event support.
• Respond to emails, phone calls, and inquiries about department programs, academic processes, events, and operational requests; communicate information clearly and professionally.
• Handle confidential or sensitive student, resident, academic, and departmental records with discretion and accuracy.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED