Administrative Assistant- 3705958

AMS Staffing•Riverside, CA

5d•Onsite

About The Position

A mid-sized professional services firm is seeking a full-time Administrative Assistant to support daily office operations, mail services, and general administrative functions. The role handles mail processing, internal deliveries, supply coordination, print and scan jobs, and general office support. The position is on-site five days per week and calls for attention to detail, professionalism, organization, and reliable support in a fast-paced environment.

Requirements

High school diploma or GED.
One to two years of office services experience, ideally in a professional services environment.
Working knowledge of copy, print, binding, scanning, and mailing equipment.
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Strong communication and interpersonal skills with a professional, service-oriented approach.
Excellent organizational and time-management skills with high attention to detail.
Ability to work under pressure, meet deadlines, and adapt to a fast-paced environment.
Self-starter with strong problem-solving skills, good judgment, and reliable follow-through.
Ability to work independently while contributing positively to a team environment.

Nice To Haves

Additional administrative training.

Responsibilities

Process incoming and outgoing mail and manage internal mail delivery and pickup.
Coordinate shipping needs, including UPS, USPS, FedEx, and courier services.
Handle large print, scan, and copy jobs; restock paper and supplies at print stations.
Order and maintain office and kitchen supplies.
Assist with office moves and conference room setup.
Provide general administrative support as needed.
Assist with onboarding logistics and workspace setup for new hires.
Support additional office services tasks and special projects as assigned.