Administrative Assistant
HNTB Corporation•Tampa, FL
About The Position
Under a moderate degree of supervision, the Administrative Assistant provides general administrative support, typically to managers and other department staff. The role supports the manager and department through tasks such as maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and other assigned duties. The position uses Outlook, Word, Excel, PowerPoint, and various HNTB software applications.
Requirements
- High school diploma/GED or equivalent.
- Two years of related administrative experience.
Nice To Haves
- Ability to maintain confidentiality.
- Planning, time management, and organizational skills.
- Ability to balance multiple tasks and changing priorities.
Responsibilities
- Maintains calendars and schedules appointments.
- Coordinates and schedules meetings and prepares meeting agendas.
- Coordinates and arranges travel and accommodations, and prepares travel itineraries.
- Directs incoming calls, welcomes visitors, and answers routine questions.
- Sorts and distributes incoming mail and prepares outgoing mail.
- Compiles basic reports or presentations using information from established sources, as directed.
- Prepares a variety of correspondence with a moderate degree of guidance.
- Organizes and maintains electronic and hardcopy office files and records in accordance with internal retention policies and procedures.
- May perform data input and prepare forms in support of the manager or department.
- Performs other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
