Administrative Assistant

AVMA • Schaumburg, IL

15d • $55,000 - $62,000 • Hybrid

About The Position

The American Veterinary Medical Association (AVMA) is seeking an Administrative Assistant for its Veterinary Economics division at its headquarters in Schaumburg, Illinois. Reporting to the Division Director, the role provides administrative support to the director and divisional staff, as well as staff support to governance entities. The position also coordinates the planning and execution of the AVMA Business and Economics Program.

The work includes preparing agenda materials, arranging internal and external meetings and associated logistics, collating reports, preparing minutes and correspondence, onboarding entity members, maintaining entity records, and completing general administrative tasks and special projects as assigned. The role is based in a supportive, flexible hybrid work environment with a 37.5-hour workweek. Occasional work outside normal business hours and less than 10% travel may be required.

Requirements

• BS/BA degree or equivalent work experience.
• At least five years of administrative office experience.
• Strong organizational and project management skills, with the ability to handle a variety of responsibilities.
• Ability to work independently and as part of a team.
• Dependable, flexible, and adaptable.
• Self-starter able to work in a remote team setting.
• Excellent written and verbal interpersonal and communication skills.
• Proficient office computer skills and working knowledge of project management tools.
• Strong attention to detail and ability to handle confidential information.
• Ability to work outside normal business hours and travel on behalf of the AVMA as needed; less than 10% travel is required.
• Passion for AVMA’s mission, commitment to belonging and engagement, and a customer-service orientation.

Nice To Haves

• Association experience.

Responsibilities

• Provide administrative support to the Division Director and divisional staff.
• Provide staff support to governance entities.
• Prepare agenda materials.
• Coordinate and schedule internal and external meetings, including logistics for housing, travel, and food.
• Collate reports and prepare minutes and correspondence.
• Onboard entity members and maintain entity records.
• Perform general administrative tasks and special projects as assigned.
• Coordinate the planning and execution of the AVMA Business and Economics Program.

Benefits

• Health insurance, including medical, dental, vision, life, AD&D, short-term disability, and long-term disability.
• HSA, FSA, and commuter plans.
• 401(k).
• Generous paid time off, including vacation, sick leave, 11 paid holidays, and floating holidays.
• Paid parental leave.
• Tuition and professional certification reimbursement.
• Pet insurance.
• Employee assistance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level