Administrative Assistant

Pratt Industries•Henderson, KY

About The Position

The Administrative Assistant processes bills (payables), sales orders, and other accounting operations. The role answers company phones, greets visitors, and serves as the first point of contact for callers and visitors. It also supports accounting and bookkeeping, vendor and customer files, office supplies, and general administrative needs. The position requires a post-secondary educational degree from a college, university, technical school, military, vocational, or other advanced educational institution, along with two years of general office experience and a proven ability to solve accounting problems. Candidates with experience in manufacturing, accounting software, cost accounting, SAP, Microsoft Office, or front desk reception are preferred, as is the ability to work with minimal supervision. Performance is assessed against operating standards covering quality, cost, safety, planning, customer satisfaction, supervision, efficiency, and productivity, as well as personal growth, employee relations, and creativity. The role requires the ability to read and interpret financial and business materials, write routine reports and correspondence, communicate effectively, perform a range of calculations, and solve practical problems. Technical skills include computer literacy, knowledge of accounting principles, and knowledge and application of ISO and QS quality standards.

Requirements

Post-secondary educational degree from a college, university, technical school, military, vocational, or other advanced educational institution.
Two years of general office experience.
Proven ability to solve accounting problems.
Ability to read and interpret financial statements, business periodicals, professional journals, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence and communicate effectively with customers and company employees.
Ability to calculate figures and amounts including discounts, interest, commissions, proportions, percentages, area, volume, and net present value.
Ability to solve practical problems and interpret written, oral, diagram, or schedule instructions.
Computer literacy, including Microsoft Office (Word and Excel) and accounting software.
Proficient knowledge and application of accounting principles.
Knowledge and application of ISO and QS quality standards.

Nice To Haves

Experience in a manufacturing environment.
Experience using accounting software.
Experience in cost accounting.
Experience with SAP.
Experience with Microsoft Office.
At least six months of experience as a front desk receptionist.
Self-motivation and the ability to work with minimal supervision.

Responsibilities

Answer company phones in a friendly, helpful, and efficient manner.
Greet vendors, customers, applicants, and other visitors and direct them to the appropriate personnel.
Track the whereabouts of key personnel and process their calls and messages.
Distribute company mail.
Assist with accounting and bookkeeping functions.
Review bills for payment and match invoices with purchase orders.
Check bills for proper approvals and authorizations.
Enter and process payments.
Maintain vendor files.
Process customer credit applications and maintain related files.
Order lunches, gifts, and other items as necessary.
Audit office supplies monthly and order needed supplies.
Comply with company policies and procedures.
Perform additional duties as assigned by management.