Administrative Assistant

Virginia Museum of History & Culture•Richmond, VA

About The Position

The Virginia Museum of History & Culture (VMHC) seeks an Administrative Assistant with an authentic interest in the museum’s mission and work. The position provides administrative support to the President & CEO and Chief of Staff, covering day-to-day business tasks such as office communications, scheduling, reporting, data entry, and other duties. The role is in the Administration/Office of the President and reports to the Chief of Staff to the President & CEO. It is full-time, non-exempt, and pays $18.00 per hour.

Requirements

At least 3 years of administrative assistant experience.
Excellent time-management skills and ability to meet deadlines.
Excellent verbal and written communication skills and ability to communicate effectively with various stakeholders.
Strong interpersonal and organizational skills and ability to multitask.
Ability to handle sensitive information, prioritize and escalate relevant information as needed, and treat confidential information with appropriate discretion.
Problem-solving and decision-making skills with exceptional attention to detail.
Excellent ability with Microsoft 365 (Microsoft Office) programs and other technology tools.
Ability to manage a large and diverse workload in a fast-paced environment with minimal supervision.
Occasional availability to work non-traditional hours as requested by the President & CEO.

Nice To Haves

Bachelor’s degree in a related field or equivalent work experience.
Experience assisting Executive/C-Level management.

Responsibilities

Provide administrative support to the President & CEO by greeting visitors and facilitating building access, answering incoming phone calls, taking accurate messages, sorting mail, coordinating travel as needed, and triaging incoming requests and communications.
Organize meetings for the President & CEO, including scheduling, sending reminders, and arranging catering as necessary.
Manage the President & CEO’s institutional credit card account, travel records, and other documentation for audit and accountability reporting.
Assist the Advancement division with charitable gift data-entry processing as directed by the Chief of Staff.
Provide administrative support to the Chief of Staff, including data entry, community partnership obligations, in-kind donation requests, and other emergent needs of the Office of the President.
Organize and maintain working files of the Office of the President, including institutional records, reports, and documents.
Facilitate institutional special mailings as needed.
Manage ordering and organization of materials for the VMHC staff supply room and related procurement.
Maintain the organization and tidiness of the President’s Office front-facing and storage areas.
Perform other duties as assigned.