Administrative Assistant

LVC Companies•Tempe, AZ

14d•$22 - $24•Onsite

About The Position

LVC Companies, Inc. is seeking a Front Desk & Administrative Assistant to manage daily office operations and provide administrative support to the Branch Manager, Sales, Project Management, and Service teams at its Arizona branch. The role calls for a dependable, organized, and detail-oriented person who can manage multiple priorities, communicate effectively, and support efficient branch operations. The employee is expected to maintain an organized, professional office; complete documentation accurately and on time; distribute the weekly technician schedule every Friday; communicate changes promptly; and follow responsibilities through to completion. The position is on-site in Tempe, Arizona, and pays $22–$24 per hour depending on experience. The schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m. The role also involves passing a drug test and background check and performing a range of office and movement-related duties, with reasonable accommodations available for individuals with disabilities.

Requirements

High school diploma or equivalent.
Proficiency in Microsoft Office, particularly Outlook, Word, and Excel, and ability to learn company software and systems.
Strong communication, organizational, time-management, and problem-solving skills.
Attention to detail, professionalism, confidentiality, and ability to prioritize assignments and meet deadlines with minimal supervision.
Demonstrated accountability, teamwork, adaptability, and follow-through.
Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision.
Positive attitude, strong work ethic, and willingness to assist wherever needed.
Ability to work Monday through Friday, 7:30 a.m. to 4:00 p.m.
Must be able to pass a drug test and background check.
Regularly required to talk and hear; the position also requires standing, walking, bending, kneeling, stooping, and sitting.

Nice To Haves

Prior administrative or customer service experience.

Responsibilities

Answer and direct incoming calls, greet visitors, manage mail and packages, and maintain a professional office environment.
Monitor and replenish office and breakroom supplies and provide general administrative support.
Prepare, submit, track, and maintain fire alarm, security, and other applicable project permits.
Process purchase orders and packing slips, maintain electronic records, prepare shipping labels, coordinate Notifier and PSA return material authorizations (RMAs), and assist with warehouse parts transfers.
Support Sales and Project Managers with change orders, project documentation, permits, correspondence, and administrative coordination.
Maintain technician schedules, communicate call-outs and scheduling changes, and distribute the upcoming weekly schedule every Friday.
Provide backup support to the Service Coordinator and assist with coordination among the office, Operations, Service, Warehouse, and field technicians.
Assist the Branch Manager with scheduling, meetings, interviews, and coordination of uniforms, equipment, and supplies.
Perform other administrative duties and special projects as assigned.