Administrative Assistant - Marketing Agency (Part-Time, Elkins Park)

Nexvel•Elkins Park, PA

16d•$25 - $30•Onsite

About The Position

Nexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy. We're hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward. Above all, we're looking for someone who is exceptionally organized, genuinely warm and personable, and eager to learn. This is not a traditional "admin" role. You'll be drafting client-facing emails, reviewing deliverables before they ship, coordinating photoshoots, and keeping projects moving in Monday.com. Deadlines matter, communication matters, and follow-through matters. If you've worked in a marketing agency or client-services environment, this role will feel like home. This is an in-office position based in Elkins Park, PA. We're collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we'd love to meet you.

Requirements

Exceptional organization and attention to detail — this is the #1 requirement
Positive, personable, and professional — you'll represent Nexvel in client communication
Comfortable and eager to learn new tools, systems, and workflows
Strong organization and attention to detail
Strong written communication skills (email drafting is a big part of the job)
Experience with Google Workspace (Gmail, Docs, Sheets, Calendar)
Comfortable following up and keeping projects moving
Able to manage multiple tasks and shifting priorities
Reliable, professional, and accountable

Nice To Haves

Experience working at a marketing agency or in a fast-paced client-services environment
Experience using Monday.com or other project management software
Experience coordinating vendors, contractors, or production schedules

Responsibilities

Schedule internal meetings, client meetings, and project calls
Draft, edit, and send professional client-facing emails
Follow up with clients to collect approvals, assets, and responses
Assist leadership with daily administrative tasks and organization
Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed
Send post-meeting recap emails summarizing next steps, responsibilities, and deadlines when needed
Manage tasks and workflows in Monday.com
Ensure deadlines are tracked and deliverables are progressing
Communicate with internal team members and contractors to keep projects moving
Help organize and document project details and next steps
Coordinate logistics for photoshoots and content production
Communicate with photographers/videographers and internal staff
Ensure timelines, details, and deliverables are clearly communicated
Review deliverables before they go to clients
Catch missing details, errors, formatting issues, or inconsistencies
Ensure work is professional, accurate, and ready for client delivery
Coordinate new client onboarding — gather access credentials and set up internal accounts and tools
Organize client documentation, brand assets, and account information in our systems
Partner with leadership to ensure new clients feel supported and set up for success from day one

Benefits

Flexible part-time schedule (25–30 hours per week)
In-office role with a collaborative, team-based environment
Direct exposure to real marketing agency operations and client work
Opportunity to grow into a larger role as the agency expands
Direct access to leadership and decision-making
Training provided on internal systems and workflows (Monday.com, Hubstaff, etc.)

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