Administrative Assistant (Community Centers)

POLICE ATHLETIC LEAGUE INC • New York, NY

5d • Onsite

About The Position

The Police Athletic League (PAL) of New York City is seeking a part-time Administrative Assistant for its Community Centers. This role is responsible for the overall administration of the Center, including managing monthly reports, personnel records, general office files, membership registration, attendance documentation, phone usage, office inventory, mail dissemination, and supervision of support staff. The Administrative Assistant will report to the Center Director and play a key role in ensuring the effective and professional administration of the center's operations.

Requirements

• A minimum of sixty credits towards a degree from an accredited college or university in administration and/or human resources.
• A minimum of five years professional paid work experience in a non-profit youth or social service agency in an administrative or managerial capacity.
• Demonstrated skills and competencies in the program and human resource administration, and ability to manage multiple administrative tasks while meeting deadlines.
• Ability to creatively problem-solve information management challenges.
• Professional communication skills, both oral and written.
• Ability to interact professionally and effectively with staff, volunteers, program members, parents, community residents, visitors, and vendors.
• Computer proficiency in Microsoft Word, Access, Publisher, and Excel.
• Familiarity and compliance with office protocols involving dress, demeanor, record keeping, confidentiality, staff meetings, visitors, and employee use of supplies and equipment.

Responsibilities

• Provide administrative oversight, direction, training and support to staff, volunteers and interns for the effective and professional administration of the Center.
• Establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick, vacation and personal leave and lateness.
• Establish and maintain systems to monitor and manage member registration and attendance records.
• Generate and maintain management information systems that enable and support the effective and efficient administration of programs.
• Oversee the professional use of phones and provide technical assistance to staff when necessary.
• Order, secure, manage and maintain office supplies and equipment.
• Receive and disseminate correspondence to proper staff with special attention to PAL Headquarters, government and financial documents.
• Respond to requests from PAL Headquarters with approval and direction from the Center Director.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree