Administrative Assistant

Colorado Early Colleges•Westminster, CA

23d•$33,600 - $33,600•Onsite

About The Position

The Administrative Assistant works under the supervision of the Head of School (HOS)/Academic Dean and assists with a wide variety of complex and confidential administrative tasks. The role supports the HOS/Academic Dean by keeping them informed of commitments, responsibilities, and matters requiring attention, and by prioritizing needs and communicating professionally with relevant stakeholders. The position is based at the Westminster Satellite Office in Westminster, Colorado. It is full-time, with a 210-contact-day job shift. The anticipated start date is November 30, 2026. The listed salary is $33,600 per year.

Requirements

Offers of employment are conditional upon successful background checks and references.
The selected applicant must verify legal authorization to work in the United States within 72 hours of employment, as required by the Immigration Reform and Control Act (IRCA).

Nice To Haves

An associate or bachelor's degree is preferred.
College-level coursework in business, word processing, and office procedures is preferred.

Responsibilities

Uphold CEC's beliefs as described on the CEC website.
Keep the HOS/Academic Dean informed of commitments, responsibilities, and other matters requiring attention.
Prioritize conflicting needs, handle matters proactively, and communicate professionally and promptly with relevant stakeholders.
Organize and prioritize large volumes of information and calls.
Maintain appointment schedules for the HOS/Academic Dean and organize meetings, travel, telecommunications, and conferences.
Work independently and as part of a team on special nonrecurring and ongoing projects.
Manage special projects at the request of the HOS/Academic Dean.
Anticipate potential challenges and provide solutions using initiative and judgment.
Manage demanding deadlines and multiple tasks in an active environment.
Professionally welcome external callers and visitors, as well as internal staff at all organizational levels.
Write, edit, collate, and distribute school information to students, parents/guardians, and staff.
Assist with planning and scheduling department events and activities, and maintain the department events calendar.
Attend related meetings as requested by the HOS/Academic Dean.
Participate in professional development as requested by the HOS/Academic Dean.
Perform other duties as assigned.