Administrative Assistant

Apollo Mechanical Contractors • Austin, TX

27d

About The Position

The Administrative Assistant handles document control in support of management and performs general office and project-site administrative tasks. The role supports communication, timecard processing, data entry, purchasing, mail and package handling, invoice coding, new-hire onboarding, and badging for field employees. The position also addresses basic IT requests and takes on additional tasks as needed.

The successful candidate communicates and works diplomatically with Project Managers, QA/QC, the Division Office, field employees, and clients. They are organized, accurate, adaptable, and able to manage multiple tasks in a fast-paced environment.

Requirements

• Excellent verbal and written communication skills
• Basic Microsoft Office skills, especially Excel, Word, and Outlook
• Exceptional organizational skills
• Self-motivated and willing to face new challenges
• Ability to work diplomatically with Project Managers, QA/QC, the Division Office, field employees, and clients
• Honesty, thoroughness, accuracy, and close attention to detail
• Ability to multitask and work under pressure
• Willingness to learn and adapt quickly in a fast-paced environment
• Employees are subject to a pre-employment drug screen

Responsibilities

• Answer emails and direct phone calls to the appropriate people
• Assist with weekly timecards
• Perform data entry
• Order office supplies and jobsite materials
• Handle basic IT requests
• Execute and sort incoming and outgoing mail and packages
• Code invoices and use cost codes
• Assist with new-hire onboarding
• Manage site badging for field employees
• Perform general office administrative duties
• Complete additional tasks as needed

Benefits

• Medical, dental, and vision benefits
• 401(k) with company match
• Short-term disability (STD)
• Long-term disability (LTD)
• Voluntary life benefits
• Paid time off

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed