Administrative Assistant

Avnet•Chandler, AZ

15d

About The Position

The Administrative Assistant performs a variety of administrative support and specialized administrative duties for a department, region, site, group, or individual executive. Duties may include maintaining calendars and scheduling, handling phone responsibilities, greeting visitors, arranging travel, preparing expense reports and presentations, coordinating meetings, supporting budget preparation and reporting, maintaining records, and other activities. The role uses business software applications to prepare correspondence, reports, presentations, agendas, and minutes; receives and directs calls, visitors, mail, and email; and maintains files, records, calendars, and diaries. The position may also coordinate business travel and meetings, track expenses, act as a liaison among executives, managers, staff, customers, and visitors, research and summarize complex information, draft correspondence, compile information for special projects, and prepare reports. The role requires extensive knowledge of the organization and its practices and procedures. It involves complex assignments requiring significant judgment, initiative, and problem-solving, with minimal guidance and independent decisions about the best approach. The employee collaborates with internal and external contacts, may participate on teams for special assignments, and responds to requests from senior management and other contacts. Actions may significantly affect the department and others; errors may be difficult to detect and remedy and may result in loss of customer business, materials, money, or time. The position typically requires at least five years of related experience and a high school diploma or equivalent. Knowledge of Microsoft Office products, including Excel, Word, and PowerPoint, is expected as appropriate for the job level.

Requirements

Typically requires a minimum of five years of related experience.
High school diploma or equivalent.
Knowledge of Microsoft Office Suite products, including Excel, Word, and PowerPoint, as appropriate for the job level.
Extensive knowledge of the organization, job, practices, and procedures.
Ability to complete complex assignments using significant judgment, initiative, and problem-solving skills.
Ability to work under minimal guidance and use independent judgment to determine the best approach.
Ability to collaborate with internal or external contacts and respond to requests from senior management and other contacts.

Responsibilities

Provide administrative support to an organization or department.
Use business software applications to prepare correspondence, reports, presentations, agendas, and minutes.
Receive, screen, and direct incoming calls, visitors, mail, and email.
Maintain files, records, calendars, and diaries.
Arrange business travel, coordinate meeting arrangements, and/or track expenses, as needed.
Serve as a liaison between executives, managers, staff, customers, and visitors.
Research and summarize complex information in preparation for meetings and special projects.
Draft responses to correspondence, research and compile information for special projects, and prepare reports as required.
Perform other duties as assigned.

Benefits

Generous paid time off.
401(k) and pension plan.
Paid holidays.
Family support, including paid leave, surrogacy, and adoption programs.
Medical, dental, vision, and life insurance.
Long-term and short-term disability insurance.
Health savings account and flexible spending account.
Education assistance.
Employee development resources.
Employee wellness, leadership development, and mentorship programs.
Flexible working arrangements.
Programs supporting employee well-being and opportunities to give back to the community.