Administrative Assistant

Nirvana Center Dispensaries•Center Line, MI

20d•$18 - $20

About The Position

Nirvana Cannabis is seeking a dependable, organized, and detail-oriented Administrative Assistant for its Corporate Team. The role provides general administrative and clerical support across multiple departments and assists with daily office operations, document management, scheduling, communications, data entry, and special projects. The ideal candidate is organized, adaptable, professional, and able to manage multiple responsibilities in a fast-paced environment. They will work with different departments, respond to shifting priorities, and take initiative to complete administrative tasks accurately and efficiently. The position supports corporate departments and company locations, helps maintain an organized and professional office, and handles confidential employee, financial, operational, and company information with discretion. It offers exposure to multiple areas of the business and opportunities to develop administrative and professional skills.

Requirements

High school diploma or GED required.
Excellent organizational skills and strong attention to detail and accuracy.
Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
Strong written and verbal communication skills.
Ability to manage multiple assignments, prioritize responsibilities, and meet deadlines.
Comfort working with different departments, management teams, and shifting business needs.
Strong problem-solving skills and ability to take initiative.
Professional, dependable, adaptable, and able to work independently or collaboratively.
Ability to handle confidential and sensitive information with discretion.
Willingness to learn new software, systems, and administrative processes.
Positive attitude and willingness to assist wherever needed.
Ability to sit and work at a computer for extended periods.
Occasional standing, walking, bending, and lifting of up to 20 pounds.
Ability to perform standard office and administrative tasks.

Nice To Haves

1–3 years of administrative, clerical, office support, or related experience preferred.
Experience working in a corporate or multi-department office environment is a plus.
Additional education or coursework in Business Administration or a related field preferred but not required.

Responsibilities

Provide daily administrative and clerical assistance to corporate departments, including Accounting, Human Resources, Operations, and Marketing.
Assist with data entry, spreadsheet management, document preparation, and recordkeeping.
Prepare, organize, and maintain reports, correspondence, forms, and other business documents.
Maintain accurate electronic and physical filing systems.
Assist with scheduling meetings, coordinating appointments, and preparing meeting materials.
Monitor and respond to general inquiries, emails, and departmental requests as assigned.
Support the collection, organization, and distribution of documents and information between departments.
Track deadlines, follow up on outstanding tasks, and maintain departmental records.
Support special projects, research, and administrative assignments as directed.
Assist with daily office operations to maintain an organized, professional, and efficient work environment.
Answer incoming calls, greet visitors, and direct inquiries to appropriate people or departments.
Assist with ordering, organizing, and maintaining office supplies and materials.
Coordinate routine office needs, vendor communications, deliveries, and equipment requests.
Assist with planning and coordinating company meetings, events, and internal activities.
Support communication and coordination between corporate departments and company locations.
Identify opportunities to improve administrative processes and office organization.
Maintain confidentiality of employee, financial, operational, and company information.
Perform additional administrative duties and special assignments as needed.