Administrative Assistant

Youth Opportunity Investments, LLC•Carmel, IN

11d

About The Position

The Administrative Assistant provides administrative and organizational support to help ensure the efficient operation of a department or office. The role manages routine administrative tasks, coordinates communications, maintains records, assists with scheduling, and supports staff and leadership. The ideal candidate is organized, detail-oriented, professional, dependable, and able to manage multiple priorities in a fast-paced environment. The position generally works in a professional office environment and may involve regular interaction with employees, leadership, vendors, customers, and other internal or external stakeholders. The employee may need to manage interruptions and changing priorities while maintaining professionalism and accuracy. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High school diploma or equivalent.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to prioritize multiple tasks and meet deadlines.
Ability to work independently and function effectively as part of a team.
Professional demeanor and strong interpersonal skills.
Ability to maintain confidentiality and exercise good judgment.
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Familiarity with AI.
Ability to learn and effectively use organization-specific software, databases, and electronic systems.
Ability to manage electronic files, documents, calendars, and communications.

Nice To Haves

Previous administrative, clerical, office, or customer service experience.
Associate degree or additional education in business administration, office administration, or a related field.
Two or more years of administrative support experience.
Experience working in a professional, healthcare, nonprofit, or corporate environment.
Experience with electronic document management, workflow, or database systems.
Familiarity with virtual meeting platforms and electronic signature/document management systems.

Responsibilities

Provide general administrative and clerical support to the department, team, or leadership.
Answer, screen, and direct telephone calls and respond to routine inquiries.
Manage incoming and outgoing correspondence, including email, mail, shipping, and other communications.
Schedule and coordinate meetings, appointments, conference calls, and other activities.
Maintain calendars and assist with coordinating schedules and meeting logistics.
Prepare, format, proofread, and distribute correspondence, reports, presentations, spreadsheets, and other documents.
Maintain accurate and organized electronic and paper files and records.
Enter, update, and maintain information in databases, spreadsheets, and other organizational systems.
Assist with preparing reports, tracking information, and compiling data as requested.
Coordinate office supplies, equipment, materials, and other administrative needs.
Assist with travel arrangements and preparation of travel-related documentation when needed.
Assist with special projects, events, meetings, and organizational initiatives.
Maintain confidentiality of sensitive personnel, financial, and business information.
Follow organizational policies, procedures, and applicable laws and regulations.
Provide professional and courteous service to employees, customers, vendors, and visitors.
Perform other duties and responsibilities as assigned.