Administrative Assistant
About The Position
The Administrative Assistant facilitates the efficient operation of an assigned department or facility by performing clerical and administrative tasks. Duties include typing, filing, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies, arranging direct mailings, and working on special projects. The role also handles non-routine correspondence and confidential, sensitive information, and interacts with external callers and visitors and internal contacts at all levels. Independent judgment is required to plan, prioritize, and organize a varied workload and recommend changes to office practices or procedures. The position has no supervisory responsibilities. Occasional travel may be required. This is a largely sedentary role. Some filing is required, including lifting files, opening filing cabinets, and bending or standing on a stool as necessary. The role requires the ability to lift up to 15 pounds.
Requirements
- High school diploma.
- Prior administrative experience.
- Ability to lift up to 15 pounds.
- Occasional travel may be required.
Responsibilities
- Schedules and organizes meetings, travel, conferences, and department activities.
- Performs desktop publishing and creates visual presentations.
- Establishes, develops, maintains, and updates filing systems; retrieves information from files as needed.
- Organizes and prioritizes large volumes of information and calls, and sorts and distributes mail.
- Drafts written responses or replies by phone or email and responds to recurring requests for information.
- Answers phones, takes messages, and handles routine and non-routine questions; cooperates with other departments to provide phone coverage.
- Acts as a liaison with other departments and outside agencies, including high-level staff.
- Handles confidential and non-routine information and explains policies when necessary.
- Works independently and with a team on special and ongoing projects; manages special projects, which may include coordinating presentations, disseminating information, arranging direct mailings, and creating brochures.
- Types and designs correspondence, memos, charts, tables, graphs, and business plans.
- Proofreads copy for spelling, grammar, and layout, and ensures the final copy is accurate and clear.
Benefits
- Medical, dental, and vision benefits.
- Life and disability benefits.
- 401(k) retirement plan.
- Health Savings Account.
- Flexible Spending Account.
- Pet Discount Plan.
- Free counseling sessions.
- Legal advice sessions.
- Professional development.
- Referral program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
