Administrative Assistant

State of Montana•Helena, MT

12d•Onsite

About The Position

The Administrative Assistant provides high-level administrative support to the Health Services Bureau Chief and helps ensure efficient and effective bureau operations. The role supports the medical, operational, and administrative functions of the Health Services Bureau, which helps ensure that individuals in the department’s care receive quality healthcare. It is suited to someone who can work in a fast-paced environment, solve problems, and contribute to the Department of Corrections’ mission.

Requirements

High school diploma.
One year of office or clerical work experience.
Alternative combinations of education and experience may be considered on a case-by-case basis.
Successful applicants are subject to a criminal history check, child/patient/offender abuse registry checks, and reference checks.
Applicants must submit a resume and cover letter online and mark the attachments as a “Relevant File.”

Responsibilities

Perform administrative and secretarial duties with discretion and independent judgment.
Evaluate division functions and identify ways to improve efficiency and productivity.
Manage extensive public contact in person and by phone, representing the Health Services Bureau Chief professionally and accurately.
Provide task forces, committees, and council members with essential information, including department policies and state or federal rules.
Maintain data logs, generate statistical reports, and develop organized filing systems.
Manage division documents according to office procedures and the state’s Records Management system.
Review correspondence for the Bureau Chief and research information needed to prepare accurate responses.
Coordinate and schedule meetings for the Bureau Chief.
Perform other duties as assigned.