Administrative Assistant

Southwest Foodservice Excellence•Jennings, MO

About The Position

The Administrative Assistant provides support to the Resident District Manager and covers various departments throughout the unit. The role performs a range of clerical and administrative tasks, with possible human resources and accounting responsibilities for the unit, district, region, or multiple units. It also serves as a lead unit clerk, handling more advanced, varied clerical duties under standard procedures. The position requires professional communication, sound judgment, reliability, a positive attitude, and compliance with company safety and risk-management policies. A flexible schedule is helpful; the job description also states that the employee must be able to work nights, weekends, and some holidays.

Requirements

High school diploma, GED, or equivalent experience.
1–2 years of related experience.
Basic phone and computer skills, including email and texting.
Willingness to learn and grow.
Mature judgment and behavior.
Maintain high standards for work areas and appearance.
Maintain a positive attitude.
Comply with dress code requirements.
Must be able to work nights, weekends, and some holidays.
Attend work and arrive on time for scheduled shifts with satisfactory regularity.
Present oneself professionally and understand the importance of honesty and ethics.
Communicate professionally and respectfully with coworkers and other departments.
Maintain professional relationships with coworkers, vendor representatives, supervisors, managers, customers, and client representatives.

Nice To Haves

Ability to work a flexible schedule is helpful.

Responsibilities

Provide support to the Resident District Manager and cover departments throughout the unit.
Photocopy, compile records, file, tabulate, post information, and schedule appointments.
Prepare correspondence by writing, typing, or entering information into a computer.
Prepare, issue, and send receipts, bills, policies, invoices, statements, and checks.
Maintain records, prepare forms, verify information, and resolve routine problems.
Conduct research when necessary and operate office machines.
Open and route incoming mail, answer correspondence, and prepare outgoing mail.
Answer telephone calls, convey messages, and run errands.
Receive, count, and deposit cash as needed.
May perform human resources functions, including benefit administration, personnel action forms, and payroll processing for the unit, district, and region.
Comply with company safety and risk-management policies and procedures; promptly report accidents and injuries.
Participate in regular safety meetings, safety training, and hazard assessments.
Attend designated classroom and virtual training programs.
Serve as a lead unit clerk performing advanced, varied, non-routine clerical duties according to standard procedures.
May perform general accounting and complete SFE financial reports according to company policy and procedures.
May perform accounting and financial functions for multiple units.
Perform other duties and responsibilities as assigned.