Administrative Assistant

City of Rochester • Rochester, NY

1d • Onsite

About The Position

This position coordinates activities in a department, unit, or agency and performs tasks involving administrative details. The incumbent performs a variety of office management tasks and has considerable leeway in carrying them out. Work is performed under the general supervision of an administrator. Supervision may be exercised over clerical staff, and related work is performed as required. Under the NY HELPS Program, the Civil Service Exam for this title has been waived. City residency is required within one year of hire.

Requirements

• High school diploma or GED.
• Three years of experience coordinating the activities of an office or an office function.

Responsibilities

• Review, evaluate, and recommend revisions to job methods to improve workflow, simplify procedures, or reduce operating costs.
• Order, purchase, receive, and inventory supplies.
• Maintain filing and records-retention systems.
• Monitor and reconcile division budget lines.
• Process personnel and payroll transactions.
• Prepare purchase requisitions, claim vouchers, grants, and contracts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED