Administrative Assistant

Druid City Vital Care • Colorado Springs, CO

21d • $15 - $19

About The Position

The Administrative Assistant supports the smooth and efficient operation of the office by completing administrative tasks for healthcare professionals and organizational staff. The role coordinates schedules, manages communications, maintains accurate records, and serves as a point of contact for internal teams and external stakeholders. This work supports compliance, operational effectiveness, and the delivery of quality care.

The position is part-time, Monday through Friday, with flexible hours of either 10:00 AM–3:00 PM or 9:30 AM–2:30 PM. Druid City Infusion is part of the Vital Care Infusion Services network, a provider of home and alternate-site infusion therapy for acute and chronic conditions. The company supports infusion programs across multiple states and offers therapies including IVIG, neurology, rheumatology, and pulmonary care.

The organization states its commitment to diversity and inclusivity through equal-opportunity hiring, ongoing education to promote cultural competence and eliminate bias, and a collaborative environment that values diverse perspectives.

Requirements

• High school diploma or equivalent.
• Proven experience in general administrative support, preferably in a healthcare or social assistance setting.
• Proficiency in calendar management and scheduling software.
• Experience handling multi-line phone systems and managing travel arrangements.
• Strong organizational skills, including the ability to manage multiple tasks and maintain attention to detail.

Nice To Haves

• Associate’s degree or higher.
• Familiarity with healthcare-specific software such as electronic health records (EHR) systems.
• Certification in office administration or a related field.
• Experience working in a fast-paced healthcare environment.
• Knowledge of HIPAA regulations and confidentiality requirements.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Manage and maintain complex calendars for healthcare professionals and administrative staff, ensuring appointments and meetings are scheduled efficiently.
• Coordinate work-related travel, including flights, accommodations, and transportation.
• Operate multi-line phone systems, direct calls, take messages, and provide information to patients, vendors, and internal personnel.
• Organize meetings, prepare agendas, and distribute relevant materials to participants in a timely manner.
• Maintain accurate and confidential records, including patient files, staff documentation, and compliance paperwork.
• Perform clerical duties such as filing, photocopying, scanning, and data entry.
• Act as a liaison among healthcare providers, patients, and administrative teams to support communication and problem resolution.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED