Administrative Assistant

SIGMA • Vernon, CA

14d • $49,179 - $61,475 • Onsite

About The Position

The Administrative Assistant processes inventory and company funds, applies cash to invoices and open accounts receivable balances, prepares invoices, and issues customer statements. The role supports Office Administrators with work related to office equipment, warehouse operations, industrial power equipment, and the private fleet. The position is onsite, Monday through Friday, from 8:00 a.m. to 4:30 p.m.

Requirements

• High school diploma, GED, or equivalent.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.

Nice To Haves

• One year of experience in bookkeeping, accounts receivable, accounts payable, route cash settlement, inventory controls, or fleet controls.
• Supervisory experience.
• Experience with SAP ERP modules FI, CO, MM, and PM.
• Bilingual fluency in English and Spanish, including reading, writing, and speaking.

Responsibilities

• Process accounts payable and expense reimbursement funds, including checks and money orders.
• Review cost and inventory accuracy between SAP and HighJump systems.
• Work with Accounts Receivable to ensure accurate application of funds.
• Follow up with customers regarding statements and coordinate with the sales team.
• Prepare invoices and submit customer claims.
• Enter credit memos, promotions, and open deductions.
• Issue bill-back credits and book adjustments in SAP.
• Assist with converting customers to lockbox or ACH payments.
• Process inventory and company funds, including route settlements and petty cash.
• Reconcile petty cash expenditures.
• Follow up to ensure fixed-asset paperwork is current and provide fixed-asset information to the Accounting Department.
• Set up new vendors and maintain current files, including W-9 forms and liability insurance documents.
• Maintain Sigma's CEDI signature catalog.
• Support the Marketing Department with shipping samples and sourcing coolers and dry ice.
• Coordinate maintenance and repairs, including fleet maintenance.
• Review, file, and maintain fleet reports, including fuel receipts and Driver Vehicle Inspection Reports.
• Gather accident reports and communicate them to the appropriate committee.
• Support FMCSA compliance.
• Coordinate sales equipment repairs and replacements.
• Perform other duties as assigned.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance
• And more......

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED