Administrative Assistant

Reno-Sparks Indian Colony•Reno, NV

13d•$19 - $23

About The Position

The Administrative Assistant in Human Services keeps a busy, client-facing office running smoothly while supporting staff with complex, confidential administrative and accounting tasks. The role helps ensure timely service, accurate records, and dependable coordination across programs. The position includes front-desk reception; scheduling appointments and travel; creating and maintaining filing systems and related databases; logging calls, meetings, and appointments; managing procurement processes, supplies, and equipment; coordinating referrals with RSIC departments and outside agencies; supporting special projects; protecting privileged information in accordance with Tribal, State, and Federal requirements; and assisting with statistical data collection and required reports. A typical day may include opening the office, checking messages, welcoming community members and visitors, updating calendars, organizing sensitive paperwork, covering the office during staff lunches or meetings, preparing forms and records, reconciling purchase documentation, updating tracking sheets, and compiling information for internal and agency reporting.

Requirements

High School Diploma or GED.
Eligible for the RSIC Vehicle Insurance Program.
Strong written and verbal English communication skills.
Intermediate to advanced proficiency with Windows, PowerPoint, and Excel.
Ability to create advanced spreadsheets for monitoring and recordkeeping.
Ability to track expenditures and produce weekly reports.
Knowledge of General Assistance, ICWA, and Social Services.
Experience with finance procedures, budget monitoring, and grants or contracts.

Responsibilities

Provide front-desk reception and assist community members and visitors.
Schedule appointments and travel, update calendars, and confirm upcoming visits.
Build and maintain filing systems and related databases.
Log calls, meetings, and appointments.
Manage procurement processes, supplies, and equipment.
Coordinate referrals with RSIC departments and outside agencies.
Support special projects.
Safeguard privileged information in accordance with Tribal, State, and Federal requirements.
Assist with statistical data collection and required reports.
Track expenditures, reconcile purchase documentation, update tracking sheets, and prepare weekly reports.
Cover the office during staff lunches or meetings and prepare forms and records for staff.