Administrative Assistant

MyMichigan Health • Alma, MI

16d

About The Position

Provides secretarial support to faculty members and resident physicians and assists the Medical Education Coordinator with the daily and ongoing functioning of the department, including medical student recruitment. The role supports the residency program faculty group, residents, and the Practice Manager of the Family Practice Center - Alma. It also helps administer recruitment activities and routine departmental communications and operations.

Requirements

• High school diploma or GED.
• Three years of secretarial experience in a medical facility setting, including computer skills and medical terminology.
• Good oral and written communication, transcription, and computer skills.
• Knowledge of medical terminology and ability to work independently.
• High school graduation with additional coursework in business, medical terminology, and computer software.
• Complete mandatory annual OSHA training according to the Exposure Control Plan.
• Demonstrate competency in Microsoft Windows and participate in further learning opportunities offered by MyMichigan Health as required.
• Able to lift 20 pounds and meet the stated dexterity, vision, hearing, communication, mobility, and multitasking requirements.

Nice To Haves

• Three years of secretarial experience in a residency training program, working directly with physicians.
• Knowledge of residency training program functioning and familiarity with ERAS software and medical issues.
• Associate’s degree in business sciences or equivalent.

Responsibilities

• Provide daily secretarial support to the residency program faculty group, residents, and the Practice Manager of the Family Practice Center - Alma.
• Assist with medical student recruitment activities, including processing applications and scheduling interviews.
• Assist with the daily functioning of the Medical Education Department, including handling mail and phone calls.
• Prepare and distribute the residency conference calendar, weekly newsletter, and reminder notices.
• Maintain resident portfolios in EValue residency management software, including scheduling rotations and attendings for evaluations, and tracking duty hours, submitted evaluations, and conference attendance.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED