Administrative Assistant

Atria Senior Living - Kinghaven•Riverview, MI

8d•$16 - $19

About The Position

The Administrative Assistant performs administrative and business office services for the community under the direction of the Community Business Director. The role supports accounts receivable, accounts payable, payroll, human resources, and month-end close activities; assists with phone coverage and office supplies; and may support sales efforts by scheduling and conducting tours and responding to phone inquiries. The position may involve driving a company vehicle to social or other destinations if required by the community, as well as other duties as assigned.

Requirements

High school diploma or GED; or one to three months of related experience and/or training; or an equivalent combination of education and experience.
Proficient computer skills, including experience with Microsoft Office and the ability to navigate the internet.
Successfully complete all Atria-specified training programs and state-required training guidelines.
Able to read and comprehend simple instructions, short correspondence, and memos.
Able to write simple correspondence.
Able to effectively present information in one-on-one and small-group situations to customers, clients, and other employees.
Able to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
Able to use common-sense understanding to carry out detailed but uninvolved written or oral instructions.
Able to deal with problems involving a few concrete variables in standardized situations.
Able to work various schedules and shifts as needed.

Responsibilities

Perform administrative and business office services tasks as assigned by the Community Business Director.
Assist with accounts receivable, including maintaining resident data in systems and files, entering ancillary charges, generating monthly billing statements, reviewing aging reports, and supporting collection efforts.
Assist with accounts payable, including coding invoices, entering data into systems, copying documents, and filing vendor files.
Assist with payroll by running daily punch reports, correcting missed punches, supporting pay-period-end functions and filing, and training staff on proper time-clock procedures.
Assist with human resource functions, including new-hire orientation, enrollment and plan changes, maintaining personnel files with controlled access under the direction and supervision of the Community Business Director or Executive Director, and tracking FMLA, Workers’ Compensation, and other assigned programs.
Assist with month-end close procedures by collecting month-end accruals from department heads and researching accounts as necessary.
Assist with direct phone coverage alongside receptionist staff.
Manage and order community office supplies as needed.
Support sales efforts by scheduling tours, responding to phone inquiries, and conducting tours as needed.
Drive a company vehicle from the community to social and other destinations if required by the community.
Perform other duties as needed or assigned.