Administrative Assistant - 2000159
About The Position
The Administrative Assistant supports the Site Supervisor and other staff by performing administrative and clerical functions for the HomeBase program in the Eviction Prevention department. The role includes handling and delivering emergency assistance checks, maintaining employee and client records and statistics, preparing computerized reports, coordinating office supplies, managing correspondence and calendars, and supporting meetings and special projects. The position involves home visits and outreach within New York City at least 50% of the time, as well as computer-based work at least 50% of the time. The schedule is generally Monday through Friday, 9:00 AM to 5:00 PM; additional hours may be required to meet program deadlines or client needs.
Requirements
- High school diploma.
- Minimum of 3 years of related experience, or some college in addition to the high school diploma.
- Excellent interpersonal and communication skills.
- Strong organizational skills.
- Ability to work with the public.
- Ability to move boxes or items weighing up to 25 pounds and position them at different levels.
- Ability to remain stationary at a workstation and use a computer for at least 50% of the time.
- Ability to travel through city streets and occasionally ascend or descend stairs for home visits and outreach.
- Ability to carry a laptop to offsite work locations as needed.
Nice To Haves
- Some college.
- Bilingual English and Spanish.
Responsibilities
- Pick up emergency assistance checks from HRA Job Centers, the main office, and HPP sites, and deliver checks to different sites.
- Maintain updated employee and client lists, including final outcomes and other statistics.
- Prepare computerized program reports.
- Handle special projects assigned by the Supervisor.
- Develop and maintain a filing system.
- Coordinate orders for office supplies.
- Handle phone calls and correspondence.
- Maintain the calendar and appointments on a computer.
- Prepare and distribute minutes of meetings.
- Attend Department and Program meetings as directed.
- Provide the Supervisor with support on other projects as assigned.
- Conduct home visits and outreach within New York City.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
