Administrative Assistant

Acelero Learning•Milwaukee, WI

19d•Onsite

About The Position

The Administrative Assistant provides administrative support to the Center Director and the Early Head Start Program. The role initiates and coordinates clerical and secretarial functions needed to implement program administrative policies effectively. Performance is evaluated based on relevant skills, dispositions, and behaviors, including expectations that apply to all Acelero Learning employees. The position supports stakeholders and projects through organized administrative systems, clerical work, visitor and parent assistance, data entry, document preparation, inventory and mail management, recordkeeping, reporting, and fiscal management. It also helps maintain professional staff manuals and forms, prepares materials for the monthly newsletter, takes minutes at Head Start operational staff meetings, and handles confidential information. Local or long-distance travel for work-related meetings and functions is required up to 10% of the time. The posting lists a start timing of Fall 2026 and compensation of $17.51 per hour, plus a comprehensive benefits package.

Requirements

High school diploma required.
Prior experience with office or general administration.
Physical exam and background checks are required.
Travel locally or long-distance for work-related meetings and functions, up to 10% of the time.

Nice To Haves

AA/AS degree in business or a related field preferred.

Responsibilities

Use effective organizing systems to provide administrative support to stakeholders and projects.
Perform daily clerical duties and general administrative support.
Greet and assist visitors courteously and helpfully.
Serve as a point of contact for parent inquiries and general visitors.
Perform data entry for special ongoing projects.
Design and edit drafts of correspondence, reports, forms, charts, memos, and other documents as needed.
Manage office-supply inventory and initiate orders.
Manage the mail system and postal needs.
Provide clerical support to other administrative assistant levels, including routine word processing, mass mailings, preparing address labels, and shredding documents.
Maintain manuals and forms for professional staff and ensure they are updated promptly.
Compile materials for preparing, editing, and distributing the monthly newsletter.
Maintain confidentiality of correspondence, documents, discussions, meetings, and calls.
Oversee operation of office machines, including copier, computer, fax, phone, and mail machine.
Attend Head Start operational staff meetings and prepare meeting minutes for timely distribution.
Coordinate recordkeeping and reporting.
Facilitate fiscal management.
Develop systems to organize information effectively and provide it to others as needed.
Prioritize projects delegated by various staff and complete tasks within specified timeframes and to a high standard of quality.

Benefits

Medical, dental, and vision insurance with multiple plan options.
Health Savings Account (HSA) with company contributions up to $800 annually.
Flexible Spending Accounts (FSA) for health and dependent care expenses.
401(k) retirement plan with up to 4% company match and immediate vesting.
Company-paid short-term and long-term disability insurance and basic life insurance.
Up to $500 per year in professional development reimbursements.
Employee Assistance Program (EAP) with counseling and mental wellness support.
Wellness programs, including virtual fitness, nutrition, and mindfulness classes.
Pet insurance, legal assistance, ID theft protection, and employee discount perks.
Average of five weeks of paid time off during the first year of employment.
Career growth and professional development opportunities.