Administrative Assistant

Rosendin•Abilene, TX

27d

About The Position

The Administrative Assistant provides general administrative support to a division and/or assigned departments, assisting staff at all levels. The role serves as a liaison between a supervisor and internal departments, external contacts, vendors, and clients; provides professional service; and helps coordinate communications, daily administrative operations, calendars, meetings, and travel. Additional duties may be assigned based on the position’s role within the business unit. The position is primarily indoors in a general office environment with varying conditions such as fluorescent lighting and air conditioning, and typically low-to-medium noise. Work may involve sitting for extended periods, standing, walking, typing, carrying, pushing, bending, and occasionally lifting up to 30 pounds. Travel is 0%.

Requirements

Associate degree in Business Administration or a related discipline.
Minimum of 2 years of experience in office administrative work; a combination of education, training, and relevant experience may be considered.
Computer, filing, and 10-key skills, with attention to detail.
Proficiency with computers and Microsoft Office, including Outlook, Word, and Excel.
Ability to prioritize and manage multiple tasks and changing priorities.
Ability to work under pressure and adapt to changing requirements with a positive attitude.
Oral and written communication skills appropriate to the position.
Self-motivated, proactive, and an effective team player.
Ability to interact effectively and professionally with employees at all levels, vendors, clients, and others.

Nice To Haves

Strong analytical skills.
Experience with Oracle.

Responsibilities

Act as a liaison between the supervisor and departments, external contacts, vendors, and clients.
Provide prompt and professional service to internal and external clients.
Prepare and distribute internal communications and serve as a central point for general information.
Process day-to-day administrative items, including mail, packages, expense reports, checks, courier services, and office supplies.
Perform filing, typing, data entry, and other clerical support as directed.
Answer inquiries, direct calls to appropriate staff, and take messages as needed.
Coordinate and initiate department meetings and travel arrangements, and arrange management staff schedules.
Maintain the supervisor’s calendar and schedule department meetings and conference rooms.
Compose, edit, and distribute letters, memos, reports, and other departmental correspondence on time.
Provide support through photocopying, filing, and sending faxes.
Pull files and place them in dead storage as required.
Perform other duties assigned based on the position’s role within the business unit.