Administrative Assistant

Vista Hill Careers•La Mesa, CA

13d

About The Position

The Administrative Assistant performs secretarial and clerical functions supporting the Program Supervisor, program staff, clients, and involved agencies. The role helps ensure records are securely assembled and maintained, appointments and meetings are scheduled, reports and orders are coordinated, and data entry is timely and accurate to meet program needs. The position also supports a safe and secure physical environment for clients and employees and coordinates with third parties to resolve problems as necessary.

Requirements

Associate’s degree or equivalent from a two-year college or technical school; or one to two years of related experience and/or training; or an equivalent combination of education and experience.
Computer knowledge and familiarity with office equipment.
Proficient typing skills.
Must pass a pre-employment background check, TB test, and drug screening.

Nice To Haves

Medical billing experience is helpful.

Responsibilities

Provide day-to-day clerical assistance to the Program Manager and department, including data entry, filing, ordering supplies, handling mail, making copies, and using fax and scanning equipment.
Assist with audit preparation.
Maintain a safe and secure physical environment for clients and employees.
Maintain records of staff training and certifications.
Respond to general inquiries when able or direct inquiries to the appropriate respondent.
Maintain the office filing system and securely maintain records.
Create and send reports and communications as needed.
Coordinate appointments and program meetings.
Coordinate reports and orders.
Coordinate resolution of problems between the program and third parties as necessary.
Track program outcomes.