Administrative Assistant

Franciscan Alliance, Inc.•Indianapolis, IN

About The Position

The Administrative Assistant provides high-level administrative support and organization to a hospital Vice President, helping ensure the efficient and effective management of department operations. The position works with a diverse group of external stakeholders and internal contacts at all levels of the organization and must maintain strict confidentiality of sensitive information. The role organizes schedules, coordinates and prepares meeting documents, prepares specialized and routine correspondence and documentation—including legal and financial documents—responds to queries from visitors and stakeholders, and makes travel arrangements. It also provides general administrative and clerical support and follows up on issues and concerns directed to executives.

Requirements

High school diploma or GED required.
Five years of experience required.

Nice To Haves

Associate degree preferred.

Responsibilities

Act as a liaison among the president, senior management, corporate and regional staff, government agencies, and hospital coworkers.
Prepare and modify correspondence, reports, drafts, memos, and emails.
Schedule and coordinate meetings, appointments, and travel arrangements for the office.
Provide general administrative and clerical support, including mailing, scanning, faxing, and copying.
Research, prioritize, and follow up on incoming issues and concerns addressed to executives, including sensitive or confidential matters, and determine the appropriate action, referral, or response.
Organize schedules and coordinate and prepare documents for meetings.
Prepare specialized and routine letters and documentation, including legal and financial documents.
Address queries from visitors and stakeholders.