Administrative Assistant

Association of American Universities • Washington, DC

37d • $55 - $60 • Hybrid

About The Position

The Administrative Assistant provides administrative support to the Senior Vice President for Administration and the Vice President for Research & Institutional Policy, as well as their respective portfolios. Reporting to the Senior Vice President for Administration, the role serves as the primary point of contact for portfolio workflow, managing scheduling, travel arrangements, project tracking, internal and external communications, drafting and editing, and screening and directing inquiries to support successful completion of priorities and projects.

The position supports supervisors' meetings, committees, boards, and other group activities by maintaining timelines, coordinating schedules with members and external partners, gathering and distributing meeting materials, sending communications, taking detailed notes, and tracking action items. The position operates primarily from AAU's Washington, D.C. office. After 90 days of employment, it is eligible for a hybrid work environment requiring at least three days per week in the office. It is classified as hourly and non-exempt.

Requirements

• 1–3 years of experience providing administrative support.
• Exemplary written and oral communication skills.
• Strong judgment, problem-solving, and critical-thinking abilities.
• Ability to work proactively and independently while contributing effectively as a team member.
• Strong organizational skills, attention to detail, and ability to follow through on long-term projects.
• Ability to thrive in a fast-paced environment with frequent change and competing priorities.
• Demonstrated integrity; ability to follow AAU policies and procedures and maintain consistent attendance.
• Ability to foster a collaborative, respectful, and inclusive work environment.
• Intermediate knowledge of Office 365 applications, including Word, Excel, PowerPoint, Planner, SharePoint, and OneDrive.
• Authorization to work for any employer in the United States.
• Must reside within the Washington, D.C. metropolitan area by the date of hire.

Nice To Haves

• A college degree.
• Experience supporting meetings, events, committees, or board activities.
• Experience working in a non-profit, association, higher education, or university campus setting.
• Experience working with association management systems or CRM, mass email systems, and website content management systems.

Responsibilities

• Provide administrative support to the Senior Vice President for Administration and the Vice President for Research & Institutional Policy and their portfolios.
• Manage portfolio workflow, including scheduling, travel arrangements, and project tracking.
• Manage internal and external communications; write first drafts and edit materials.
• Screen and direct inquiries to help ensure priorities and projects are achieved.
• Support meetings, committees, boards, and other group activities by maintaining timelines and coordinating schedules with members and external partners.
• Gather and disseminate meeting materials and send communications.
• Take detailed notes and track action items.

Benefits

• Fully employer-funded medical and dental insurance premiums for employees, their spouse, and qualified dependents.
• Employer-funded 403(b) retirement account contribution valued at 10% of employee's yearly salary, with full vestment after one year.
• Monthly commuter stipend.
• Generous leave options.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed