Administrative Assistant
About The Position
The Neal A. Maxwell Institute for Religious Scholarship is seeking an organized, service-oriented Administrative Assistant to support the Executive Director and keep the Institute’s daily operations running smoothly. The role supports meetings, travel, event planning, communications, visiting scholars, and the front office, serving faculty, students, researchers, and guests. The ideal candidate is dependable, detail-oriented, discreet, and comfortable managing multiple priorities. The position contributes to a collegial work environment supporting the Maxwell Institute’s scholarly work and BYU’s mission.
Requirements
- High school diploma or equivalent.
- At least one year of work experience in an office environment.
- A firm commitment to the mission of BYU.
- Editing skills.
- Excellent communication and organizational skills.
- Strong problem-solving skills and attention to detail.
- Proficiency with basic office software.
- Ability to handle confidential information with discretion and trustworthiness.
Nice To Haves
- Bachelor’s degree and/or BYU administrative experience.
- Multiple years of work experience in an office environment.
Responsibilities
- Assist leadership in administering the business of the Maxwell Institute.
- Coordinate and plan significant campus events.
- Process expense reports, travel reimbursements, purchase and travel receipts, royalties, and honoraria.
- Arrange visits for visiting scholars, including travel and logistical support.
- Oversee the front desk and reception area and help ensure the office runs smoothly and provides a welcoming experience for visitors.
- Supervise student staff, including interviewing, hiring, training, scheduling, and day-to-day oversight.
- Respond to inquiries and provide administrative support to research faculty, unit leaders, and guests.
- Prepare and distribute the Maxwell Institute newsletter and copyedit weekly blog posts and other media.
- Handle office operations such as purchasing supplies, submitting work orders, participating on the administrative team, and supporting a positive work environment.
Benefits
- BYU automatically contributes 8% to the 401k at no cost to the employee; if the employee contributes 5%, BYU adds an additional 4% (rehire employees may qualify for different retirement plans).
- Generous vacation and sick time, plus 13 paid holidays.
- Employee assistance program available to the employee and all members of their household.
- Tuition benefits for employees and eligible family members.
- Access to athletic facilities.
- Excellent medical and dental benefits.
- Short- and long-term disability benefits.
- Paid parental and maternity leave.
- Wellness program.
- Free on-campus parking.
- Free UTA passes for the employee, spouse, and qualified dependents.
- Discounts at the BYU Store and for many BYU events.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
