Administrative Assistant

Ecolab Inc.•Eagan, MN

11d•$48,800 - $73,300•Onsite

About The Position

Ecolab is seeking an Administrative Assistant I to join its team in Eagan, Minnesota. The role supports senior leaders and contributes to business operations through administrative, reception, HR, and finance support. The position is described as 60% administrative work and 40% reception. The assistant coordinates meetings, manages calendars, supports financial and HR processes, arranges travel, prepares and distributes reports and presentations, and maintains team information and plans. The role calls for sound judgment, proactive communication, organization, and the ability to prioritize work and meet internal and external client needs.

Requirements

High school diploma or equivalent.
One year of administrative experience.

Nice To Haves

Bachelor’s degree.
Intermediate proficiency in MS Office, including Outlook, Excel, and PowerPoint.
Experience managing multiple competing priorities to meet deadlines.
Excellent verbal and written communication skills and a strong customer service focus.
Organizational skills and attention to detail.
Experience anticipating needs, being resourceful, and using sound judgment and tact.
Critical thinking, analytical, and problem-solving skills.
Learning agility and experience quickly gaining knowledge of organizational operations, procedures, and staff.
Experience working independently and collaborating in a team environment.
Reliability, flexibility, and approachability.
Process-oriented and adaptable.

Responsibilities

Perform general administrative duties in support of individuals, teams, and business processes.
Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials.
Manage calendars across time zones.
Compile basic information for reports and presentation materials; prepare charts, graphs, and tables as needed.
Support financial processes such as corporate card reconciliation and invoice tracking.
Arrange domestic and international travel, including visa processing.
Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations.
Compile and edit presentation content from multiple sources and distribute reports to stakeholders.
Maintain agendas, action item lists, and program plans, escalating issues when needed.
Respond to routine correspondence following established procedures.
Create and manage SharePoint sites and shared drives.
Prioritize tasks using sound judgment to ensure smooth workflow.
Communicate proactively to meet internal and external client needs.
Provide reception support.