Administrative Assistant

The Salvation Army Southern California•Coeur D'Alene, ID

28d•Onsite

About The Position

The Administrative Assistant is responsible for providing day-to-day administrative support for the Operations Department at the Kroc Center. The Administrative Assistant must have strong organizational skills with a keen eye for detail. She/he must be flexible and able to handle multiple priorities simultaneously, have good judgment, be able to work independently or with little supervision, self-motivated, set priorities and apply excellent time management skills.

Requirements

High School diploma or GED equivalency required.
Minimum of two years of experience in either a secretarial or customer service position.
Must have excellent computer skills, with extensive working experience of Microsoft Office products.
Ability to use new software programs with basic training.
Ability to access, produce and research information from a computer.
Ability to write routine correspondence.
Must have command of the English language and possess excellent verbal and written communication skills.
Customer service mindset.
Detail oriented
Strong organizational skills.
Thrive in a team-oriented environment.
Ability to work in a fast-paced environment and maintain poise under pressure.
Excellent telephone skills.
Proficient typing skills.
Knowledge of office machines and their operations.

Nice To Haves

Two years college education is preferred.
Preferred background in project management and/or construction
Knowledge of Salvation Army policies and procedures helpful.

Responsibilities

Receive and handle vendor and contractor incoming telephone calls and visitors in a friendly and businesslike manner.
Sort, prioritize and respond to project specific department emails messages.
Prepare and submit project based TSAMM items in a timely manner
Serve as the main operational liaison between vendors and contractors for the operations department
Provide project based approvals to required local and divisional employees
Answer and respond inquiries to all vendor and contractor related inquiries
Assist with the bid collection process for all operational related projects
Maintain supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
Arrange staff meetings and detailed minutes
Assist with human resources tasks such as payroll, time sheet adjustments and staff records.
Direct calls to appropriate staff in a timely manner.
Work directly with accounting to ensure timely and accurate payment of all invoices.
Assist with inventory and preventative maintenance requirements for Upkeep
Schedule and communicate onsite vendor and contractor meetings
Maintain confidentiality.
Provide routine administrative support and other administrative functions as requested.
Other duties as assigned.