Administrative Assistant

LifeSouth Community Blood Centers • Birmingham, AL

77d • $16 - $18

About The Position

LifeSouth Community Blood Centers is seeking an Administrative Assistant in Birmingham, Alabama. The position supports the Recruitment and Retention Department by producing promotional materials, maintaining inventory, and completing bulk mailings for blood drives. It also provides high-level administrative support to the District Director, including calendar and travel coordination, correspondence, confidential records management, and preparation of reports and documents. The role includes assisting with on-site recruitment and confirming blood drives and public relations requirements.

Requirements

• High school diploma or GED.
• Valid driver’s license and ability to meet and maintain LifeSouth driver eligibility requirements.
• Ability to communicate effectively, both orally and in writing.
• Ability to work independently and as a team member.
• Ability to organize and complete multiple assignments with precision and a quick turnaround.
• Advanced knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to follow moderately complex oral and written instructions.

Nice To Haves

• One to two years of related experience preferred.

Responsibilities

• Maintain and organize the District Director’s calendar, meetings, and travel schedule.
• Draft correspondence, answer phones, coordinate mailings, and handle inquiries and requests from internal and external sources on the District Director’s behalf.
• Produce promotional materials for blood drives, including posters, fliers, paycheck stuffers, and table tents; type, lay out, and print the materials.
• Maintain inventory and supplies for the district’s Recruitment and Retention Department.
• Track and complete bulk mailings for blood drives.
• Write thank-you letters.
• Assist with on-site recruitment.
• Confirm blood drives and public relations requirements.
• Manage, maintain, and organize confidential materials, including electronic and hard-copy filing systems.
• Prepare and assemble reports, documents, and other publications as appropriate.

Benefits

• Generous paid time off (PTO) plan.
• Medical, dental, and vision insurance available to full-time employees beginning the first of the month after 60 days.
• Medical premium discount based on rate of pay.
• Supplemental insurance, including life, cancer, accident, and disability coverage.
• Access to mental wellness resources and counseling through telehealth.
• Free basic life insurance for full-time employees.
• Health Savings Account (HSA) with employer match each pay period.
• Employer-funded retirement plan for vested employees and a 403(b) plan.
• Access to wages before payday.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED