Administrative Assistant

BryceTech•Frederick, MD

11d

About The Position

BryceTech is seeking an Administrative Assistant to support the Capability Program Executive for Chemical, Biological, Radiological, and Nuclear Defense (CPE CBRND) – Joint Project Lead Enabling Technologies (JPL ET). The role provides comprehensive administrative and operational support to senior leadership and program personnel, helping coordinate office activities, travel, communications, meetings, documentation, and organizational requirements. The position supports executive office operations, manages travel through the Defense Travel System, drafts and maintains organizational documents, and coordinates meetings, conferences, visits, and events. It also requires compliance with organizational and security policies, including classified information handling, physical security checks, and foreign visitor notification procedures.

Requirements

Active DoW Secret clearance or above.
Strong oral and written communication skills.
Working knowledge of Department of War classified document handling procedures.
Two years of experience utilizing Microsoft Office suite products.
Experience working with the Defense Travel System (DTS).
Valid driver's license.

Responsibilities

Provide day-to-day administrative support to JPL ET senior leadership and program offices, coordinating with the JPL ET Administrative Assistant.
Manage leadership and team calendars, schedule meetings, track daily activities and leave schedules, and coordinate events and engagements.
Serve as a primary office communications contact by answering telephone calls, relaying messages, greeting and escorting visitors, and facilitating communications across program areas.
Establish and implement standardized administrative practices aligned with organizational and Department of Defense priorities.
Provide administrative support for conferences, off-site meetings, special events, and other organizational activities.
Serve as a Defense Travel Administrator supporting program offices and managing travel requirements in the Defense Travel System.
Coordinate domestic and international travel for ET senior leadership, including authorizations, orders, vouchers, passport processing, and related documentation.
Support document staffing and task tracking through the Document Staffing Task Management System.
Draft, edit, format, review, staff, and maintain organizational documents, including memorandums, correspondence, briefings, information papers, issue papers, reports, and meeting minutes.
Review documents and presentations for accuracy, grammar, spelling, formatting, style, and quality.
Maintain organized electronic and hard-copy files in accordance with records management practices.
Coordinate and facilitate staff meetings, senior-level engagements, classified and unclassified visits, conferences, and other organizational events.
Manage meeting logistics, including conference room reservations, teleconference/video teleconference/web conference capabilities, agendas, notifications, and meeting materials.
Collect and consolidate slides, briefing materials, read-aheads, and supporting documents, ensuring materials reach leadership at least 24 hours before scheduled meetings.
Prepare meeting spaces, verify audiovisual equipment and connectivity, and provide technical and administrative support during meetings.
Attend meetings as required, document key discussions and decisions, and prepare and distribute minutes according to applicable security and handling requirements.
Coordinate facility and logistical requirements for meetings, conferences, and senior-level engagements.
Follow applicable organizational, Department of War, Army, and security policies, procedures, templates, and administrative practices.
Ensure appropriate security measures and protocols are followed for classified meetings, visits, and organizational activities.
Conduct daily physical security checks on a rotating basis and report concerns or discrepancies through established channels.
Notify the security department of foreign national visitors within required timeframes and complete associated documentation.
Complete all required training associated with the position.