Administrative Assistant 3 (37190)

State of Montana • Helena, MT

2d • Hybrid

About The Position

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Early Childhood and Family Support Division. This position serves as an Administrative Assistant for one of the bureaus in the ECFSD. The position is responsible for developing and establishing office management and administrative support systems, procedures, and services, including but not limited to electronic, verbal, and written communications and correspondence, data/records management, forms and templates, supply and equipment inventories, event coordination, travel arrangements, and support for meetings. DPHHS's mission is serving Montanans in their communities to improve health, safety, well-being, and empower independence.

Requirements

• High School or equivalent.
• Two (2) years office administration experience.
• Knowledge of office management practices and procedures.
• Knowledge of confidentiality procedures including HIPPA regulations.
• Working knowledge of Microsoft Office software.
• Knowledge of proper business English, spelling, and grammar.
• Knowledge of effective customer service methods and techniques.

Nice To Haves

• Other combinations of directly related education/experience may be considered.

Responsibilities

• Developing and establishing office management and administrative support systems, procedures, and services.
• Managing electronic, verbal, and written communications and correspondence.
• Handling data/records management.
• Creating and managing forms and templates.
• Maintaining supply and equipment inventories.
• Coordinating events.
• Making travel arrangements.
• Providing support for meetings.

Benefits

• Healthcare coverage
• Retirement plans
• Paid vacation
• Sick leave
• Holidays
• Work/life balance
• Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED