Administrative Assistant 3

Winnipeg Regional Health Authority • Winnipeg, MB

5d • Onsite

About The Position

To support Concordia’s vision, mission and values to be an employer of choice and a provider of excellence in care. To provide care and service to all patients, residents, staff and community members with compassion, respect, and grace. To promote a culture of excellence through commitment to the ongoing pursuit of excellence; caring for those we serve with compassion; engaging in a spirit of collaboration and creating a positive impact in our daily interactions by how we communicate.
The Administrative Assistant 3 is responsible for providing administration and secretarial support to the Director Health Services. Accountable to the Director for efficient and effective performance of duties and responsibilities. Communicates directly with the Director for daily and routine work assignments.

Requirements

• 3 – 5 years secretarial experience at the senior level required.
• Experience with email and computerized calendars.
• Experience scheduling and coordinating meetings required.
• Experience recording and preparing minutes and agendas.
• Experience in a Windows environment essential.
• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized two year administrative secretarial training program required.
• Computer expertise required with: Word processing, i.e., Microsoft Word, Spreadsheet, i.e., Microsoft Excel, Outlook, Database application, i.e., Access, PowerPoint; Publisher, Canva.
• Typing 60-70 words per minute.
• Ability to compose correspondence on behalf of Director.
• Ability to set up spreadsheets and databases.
• Ability to accurately record and transcribe minutes of meetings.
• Excellent oral and written communication skills and interpersonal skills.
• Excellent knowledge of English grammar, spelling and punctuation.
• Ability to work with minimum supervision and act independently within established guidelines.
• Ability to maintain records and reports related to the position.
• Well-developed ability to establish priorities, work in a fast-paced environment and work efficiently under pressure to meet deadlines.
• Demonstrated ability to problem-solve.
• Demonstrated organizational skills.
• May be required to work extended hours.
• May encounter aggressive and/or agitated individuals.
• Adheres to all safety and health policies, regulations and safe work practices.
• A current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment.
• The successful candidate will be responsible for any service charges incurred.
• A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Nice To Haves

• Previous healthcare experience preferred.
• Knowledge of health care field desirable.
• Knowledge of PHIA and FIPPA preferred.
• Medical terminology preferred.

Responsibilities

• Providing administration and secretarial support to the Director Health Services.
• Efficient and effective performance of duties and responsibilities.
• Communicating directly with the Director for daily and routine work assignments.
• Scheduling and coordinating meetings.
• Recording and preparing minutes and agendas.
• Composing correspondence on behalf of Director.
• Setting up spreadsheets and databases.
• Accurately recording and transcribing minutes of meetings.
• Maintaining records and reports related to the position.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree