Administrative Assistant 3

Georgia Department of Public Health•Columbus, GA

3d•Onsite

About The Position

This position will be housed in Columbus and will provide direct support to the District Health Director with administrative duties to fulfill the following responsibilities: Review all forms/documents for accuracy prior to submitting to the District Health Director for approval. Assist with the development of MOU’s, MOA’s and contracts for the 16-county health departments. Serve as a liaison between the state, district and county level staff and community partners. Provide administrative support to the District Administrator, Accounting, IT, and personnel departments, as needed. Manage Board of Health responsibilities for all 16-county health departments. Travel throughout West Central Health District’s 16-county health departments, as needed. Will require skills in Microsoft office products and applications for data entry and tracking, calendar and meeting management, virtual conferencing platforms, composing and distributing correspondences, handle travel & leave requests, and any other duties as assigned.

Requirements

High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower-level Admin Assistant 2 (GST051) or position equivalent.

Nice To Haves

Associate’s degree from an accredited college or university.
Experience managing correspondence for high level managers, including drafting documents.
Experience working on multiple projects simultaneously with short deadlines for completion.
Advanced level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, data entry, etc.).
Excellent customer service and oral communication skills, to effectively interact with all levels of departmental personnel and outside customers.
Ability to manage multiple duties simultaneously.

Responsibilities

Review all forms/documents for accuracy prior to submitting to the District Health Director for approval.
Assist with the development of MOU’s, MOA’s and contracts for the 16-county health departments.
Serve as a liaison between the state, district and county level staff and community partners.
Provide administrative support to the District Administrator, Accounting, IT, and personnel departments, as needed.
Manage Board of Health responsibilities for all 16-county health departments.
Travel throughout West Central Health District’s 16-county health departments, as needed.
Utilize Microsoft office products and applications for data entry and tracking, calendar and meeting management, virtual conferencing platforms, composing and distributing correspondences, handle travel & leave requests, and any other duties as assigned.