Administrative Assistant 3

State of Louisiana•Monroe, LA

4d•Onsite

About The Position

At the University of Louisiana Monroe, you're more than an employee; you're part of a vibrant campus community committed to growth, innovation and student success. ULM offers a supportive work environment, competitive benefits and opportunities for professional development, all in the heart of Northeast Louisiana. Whether you're advancing your career or just starting out, ULM is a place where your work truly matters. An Ideal Candidate should possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Communicating Effectively : The ability to convey information, ideas and emotions using structured communication methods that promote understanding and engagement.

Requirements

Two years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Communicating Effectively : The ability to convey information, ideas and emotions using structured communication methods that promote understanding and engagement.

Responsibilities

Provides secretarial support for the Interim.
Maintains department’s budget books.
Composes and types correspondence.
Schedules meetings/conferences.
Performs clerical support for any situations involving faculty/staff such as typing acceptance of resignations, appointment letters, processing payroll actions forms, preparing pre-approval forms to fill vacant positions, monthly leave reports, check requests, etc.
Checks all travel advances, travel authorizations, and travel expense forms.
Prepares and maintains payroll information, timesheets, and monthly leave reports for undergraduate student employees, graduate work-study, tutors, supplemental instruction, Emerging Scholars, faculty and peer leaders of UNIV 1001 classes.
Responsible for organizing, maintaining and updating of personnel files and general files in a manner that protects privacy while keeping records current.
Maintains records for UNIV 1001 changes in class schedules.
Participates in the collection of data.
Creates reports and maintains student files.
Assigns and updates advisees to advisors in the system.
Runs reports of all programs as needed.
Greets students and visitors.
Confers daily in person, by phone, and online with the general public, students, faculty, and staff.
Directs telephone calls to the proper personnel.
Schedules appointments for students with the appropriate advisor.
Assists individuals regarding matters that may arise in the administration of office policies, university policies, procedures, and services.
Responsible for supervision and use of all office equipment; monitoring and ordering supplies.