Administrative Assistant

Presbyterian Living Career•Lake Forest, IL

32d•Onsite

About The Position

Are you looking for a team where you can bring your passion, strengths, and best self as a Administrative Assistant? At Lake Forest Place, you’ll join a mission-driven community where employees work together to deliver a truly personalized experience for our residents. Our team values collaboration, compassion, and shared expertise, and we’re searching for individuals who lead with heart and help create a positive, uplifting environment. If you’re someone who enjoys making a difference, building meaningful connections, and contributing to a workplace centered on wellness, independence, joy, and security, you’ll feel right at home here.

Requirements

High school diploma or equivalent required
Proficient computer skills, including experience with Microsoft Office applications and database systems.

Nice To Haves

Previous office or administrative experience preferred.
Basic bookkeeping or financial recordkeeping experience preferred, but not required.

Responsibilities

Prepares invoices for submittal to Accounting by giving invoices to appropriate person for approval, approves monthly and miscellaneous invoices, xeroxing all invoices, and record on spreadsheets.
Maintains budgets for Maintenance, Landscaping, Decorating And Public Safety.
Works up an estimated monthly budget and checks it against the actual budget, and will bring discrepancies To accounting. Records budgets on spreadsheets.
Keeps track of payroll files and attendance book for all Depts.
Types up monthly reports from all supervisors to the Director.
Compiles information from these reports into a monthly report to the Vice-President of Operations from the Director of Buildings and Grounds. This report will also contain spread-sheets of monthly budgets and Capital budget items.
Maintains Capital Budget for Buildings and Grounds department. Keeps track of payments on spreadsheets.
Prepares monthly resident and interdepartmental transfers.
Schedules Geneva Place and Wilson/Sidwell renovations for Work to be done by Maintenance, Decorating, and Housekeeping, calls for carpet to be installed, and types up pertinent work requests and renovation forms.
Prepares monthly reports from the Maintenance management system, trains on how to use the system, and backs-up information in the system.
Enters invoices for payment into the accounting system.
Other duties assigned