Administrative Assistant

Metromont • Winchester, VA

11d • Onsite

About The Position

The Administrative Assistant provides administrative and project support, including maintaining project information, preparing meeting minutes and status reports, coordinating documentation and permits, tracking transportation and erection efficiency, and assisting with production tracking and project turnover. The role also supports sales with requests for proposals and manages equipment rentals and vehicle resources.

The position is based in an office environment and is scheduled Monday through Friday. The ideal candidate is friendly and customer-focused, communicates clearly, stays organized while prioritizing multiple tasks, maintains a professional work area, adapts to changing schedules and processes, and demonstrates safe working behaviors.

Requirements

• High school diploma or equivalent.
• Friendly and customer-focused approach.
• Clear and effective verbal and written communication skills.
• Outstanding phone etiquette.
• Strong organizational skills.
• Ability to handle and prioritize multiple tasks.
• Ability to maintain a neat and professional work area.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Ability to adapt to changes in work schedules, tasks, or processes.
• Values and demonstrates safe working behaviors.
• Notary in Virginia or able to become a Notary.

Nice To Haves

• Associate or bachelor's degree.

Responsibilities

• Prepare project management status reports.
• Prepare and distribute meeting minutes.
• Enter project start and completion dates in Viewpoint.
• Complete prequalifications and assist Sales with requests for proposals (RFPs).
• Track transportation efficiency.
• Track erection efficiency.
• Submit and manage FAA permits.
• Electronically file job-related documentation.
• Initiate, manage, and terminate equipment rentals.
• Assemble input for production tracking.
• Assist with booking notifications and turnover meetings.
• Monitor and maintain spare and loaner vehicles.
• Track CIP and erection materials.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED