Administrative Assistant 3 (37190)

State of Montana • Helena, MT

19h • Hybrid

About The Position

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Early Childhood and Family Support Division. The Early Childhood and Family Support Division works with community providers across the state and is home to many early childhood and family support programs including but not limited to child care; serving children with developmental delays; supporting families through nutrition education and support, maternal child health, home visiting, and child abuse prevention efforts. ECFSD strives to assure that children, youth, and families are healthy and thriving. This position serves as an Administrative Assistant for one of the bureaus in the ECFSD. The position is responsible for developing and establishing office management and administrative support systems, procedures, and services, including but not limited to electronic, verbal, and written communications and correspondence, data/records management, forms and templates, supply and equipment inventories, event coordination, travel arrangements, and support for meetings.

Requirements

• Knowledge of office management practices and procedures.
• Knowledge of confidentiality procedures including HIPPA regulations.
• Working knowledge of Microsoft Office software.
• Knowledge of proper business English, spelling, and grammar.
• Knowledge of effective customer service methods and techniques.
• High School or equivalent.
• Two (2) years office administration experience.
• Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended.

Nice To Haves

• Other combinations of directly related education/experience may be considered.

Responsibilities

• Developing and establishing office management and administrative support systems, procedures, and services.
• Managing electronic, verbal, and written communications and correspondence.
• Handling data/records management.
• Creating and managing forms and templates.
• Overseeing supply and equipment inventories.
• Coordinating events.
• Making travel arrangements.
• Providing support for meetings.

Benefits

• Healthcare coverage
• Retirement plans
• Paid vacation
• Sick leave
• Holidays
• Work/life balance
• Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED