Administrative Assistant

PepsiCo • Lakeside, CA

23d • $39,700 - $63,450

About The Position

The Associate Administrative Assistant supports daily administrative and settlement activities for the Lakeside, California location. The role oversees administrative, settlement, cash, check, documentation, and compliance responsibilities, working closely with Delivery Supervisors, other administrators, Sales leadership, and local teams. The position is responsible for completing daily processes accurately and on time, identifying and resolving issues, maintaining compliance with PepsiCo policies and procedures, and communicating key updates and trends to leadership.

The schedule is part-time, Monday through Friday, on a fixed schedule. The expected compensation range is $39,700–$63,450; actual starting salary may depend on location and job-related skills, experience, and education.

Requirements

• High school diploma or GED.
• Intermediate Microsoft Excel, Word, and Outlook skills.
• Strong attention to detail and problem-solving skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Strong communication and organizational skills.

Nice To Haves

• Two or more years of related experience.
• Experience in cash handling, settlements, analytics, or financial transactions.
• SAP experience.
• Knowledge of accounting principles, DSD processes, and check acceptance policies.

Responsibilities

• Process delivery-route cash and check transactions against Settlement Receipts and record transactions accurately in SAP.
• Audit daily delivery documents for compliance with PBC policies, procedures, and internal controls.
• Enter and track daily delivery-route variances in SAP and Excel, and follow up with Delivery Supervisors to resolve them.
• Review and analyze noncompliance, settlement, and variance trends daily and weekly.
• Manage daily administrative responsibilities and meet critical deadlines and location requirements.
• Maintain accurate trackers, reports, documentation, and records supporting daily operations and Finance requirements.
• Prepare daily bank deposits for GEO/Full Service Vending activity and ensure they are accurate and timely.
• Reconcile cash, checks, deposits, and related documentation to identify and resolve discrepancies.
• Track and collect NSF customer payments and complete required reconciliation and follow-up.
• Monitor and follow up on outstanding documentation, missing paperwork, variances, and other administrative exceptions.
• Partner with Delivery Supervisors and other operational leaders to resolve issues and maintain compliance.
• Communicate daily operational concerns, trends, and unresolved issues to appropriate leadership.

Benefits

• Paid time off subject to eligibility, including paid parental leave, vacation, sick leave, and bereavement leave.
• Medical, dental, vision, and disability benefits, subject to elections and eligibility.
• Health and Dependent Care Reimbursement Accounts.
• Employee Assistance Program (EAP).
• Accident, group legal, and life insurance, subject to elections and eligibility.
• Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED